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click to download the 2012 Shrimp Festival Parade Application Packet.
PRESS RELEASE
Parade Contact: Desiree Dinkel, Parade Chairman (904) 261-7562 or (904) 415-0952 cell or Media
Contact: Sandy Price, Executive Director Isle of Eight Flags Shrimp Festival, Inc. 904-206-0756 Isle of Eight Flags Shrimp Festival 2012 ANNUAL SHRIMP FESTIVAL PIRATE PARADE Fernandina Beach, FL (January 30, 2012)
Applications are now being accepting for the annual Isle of Eight Flags Shrimp Festival Pirate Parade, sponsored by The Residence Inn Amelia Island, to be held Thursday, May 3, 2012 at 6:00 p.m. on Centre Street in historic downtown Fernandina Beach on beautiful Amelia Island. Make plans now to participate in this fun and exciting event! Deadline for entry is Friday, April 16, 2012. The theme for the 2012 Pirate Parade "Shrimping through the Years" Pick Your Favorite Decade. Entries could be a floating time capsule representing the shrimping industry in the years of choice, as one example. The 8 Flags should be historically accurate. To view footage from last year’s Pirate Parade, go to www.shrimpfestival.com and click on the Pirate Parade icon Prizes will be awarded for the top three entries in the following categories:
1. Commercial or Commercially Sponsored Non-Profit
2. Non-Profit or Civic Organization
3. Walking, Performing Unit or Vintage/Unique Vehicle Plus……*****Special Award***** Best Special Effects All participants must pre-register by Friday, April 16, 2012. Parade Application packets are available online at www.shrimpfestival.com or they can be picked at The Residence Inn Amelia Island, 2301 Sadler Road, Amelia Island Convention & Visitors Bureau, 102 Centre Street (Depot) or AIFBY Chamber of Commerce in Gateway Center. The Pre-Parade Safety meeting will be held on Thursday, April 26, 2012 at 6 pm at the Residence Inn, Amelia Island, 2301 Sadler Road. A representative of each registered entrant must attend. A late entry fee of $50 will be required for completed applications received after the deadline of Friday, April 16th. If you have any questions, please call Shrimp Festival Pirate Parade Director Desiree Dinkel at (904) 261-7562 or (904) 415-0952 or send an email to 4info@shrimpfestival.com. The 49th Annual Isle of Eight Flags Shrimp Festival, presented by Publix Supermarkets, will be held May 4, 5 & 6, 2012 in historic downtown Fernandina Beach on beautiful Amelia Island, Florida. Please bookmark www.shrimpfestival.com to keep up with the latest in festival information and “Like” us on Facebook.
2012 SHRIMP FESTIVAL PIRATE PARADE GUIDELINES
1. The 2012 Shrimp Festival Pirate Parade will be held on Thursday, May 3, 2012 at 6:00 p.m.
2. Each parade entry must submit a Complete Application by the deadline of April 16, 2012, including the brief written description of the entry and a signed Participation Agreement.
3. Entry Fee + $5 Clean Up Fee (included) for Commercial/Business entry is $35, Commercially-Sponsored Non-Profit $35, Candidate/Campaign entry, $55, Civic Group $20, and Non-Profit Groups is $15. Entries received after the deadline of April 16, 2012 must pay a $50 late fee.
4. Adults MUST accompany and supervise children, youth organizations, school groups, or non-profit groups with children participating.
5. All parade entries should commemorate the shrimping industry by adhering to the Pirate Parade theme. The Pirate Parade is a fun, community event and should not be used as a public forum to expose personal grievances or to protest any issue. Entries in violation may be pulled from the route.
6. THROWING ITEMS INTO THE CROWD FROM A MOVING VEHICLE WILL BE PROHIBITED. YOUR UNIT WILL BE DISQUALIFED FROM JUDGING AND MAY BE BARRED FROM FUTURE PARADES. Items such as candy or pirate jewelry may ONLY be handed out by walkers walking along the sides of the street next to spectators. Walkers handing out candy or jewelry must keep up with the float.
7. Parade Officials will be stationed along the parade route to insure compliance of all guidelines. Anyone deemed in non-compliance will be pulled out of the route and disqualified.
8. The Open Container Law will be strictly enforced.
9. In order to be eligible to be judged, participants must dress and decorate in accordance with the theme of the parade: is "Shrimping through the Years" Pick Your Favorite Decade!. Entries are encouraged to incorporate music and/or special effects into their float design. Entries could be a floating time capsule representing the shrimping industry in the years of choice, as one example. Entries should NOT STOP to perform unless they have indicated on the application form that they will perform.
10. Inappropriate conduct is basis for automatic disqualification and removal from the parade. Parade Director, Parade Officials, PAC members and/or law enforcement officials will make determination. This will include, but is not limited to, endangering or the potential of endangering anyone along the parade route or non-compliance to the parade guidelines.
11. All bike riders and skaters must wear helmets and appropriate safety gear.
12. All vehicles towing a unit must have safety chains between the pulling unit and the float. The float must be secured (Florida Statute 316.50).
13. Horse and other animal entries are required to supply clean-up crews (pooper- scoopers) to follow behind their unit.
14. For your convenience, portable toilets will be located at the staging area. We request that you do not trespass on private property, businesses, or private residences for restroom facility usage.
15. DEADLINE FOR ENTRY: Complete Parade documentation should be mailed to: Shrimp Festival Pirate Parade, P.O. Box 6146, Fernandina Beach, FL 32035 or taken to the Amelia Island Convention & Visitors Bureau, 102 Centre Street or AIFBY Chamber of Commerce in Gateway Center by Friday, April 16, 2012.
16. Entries received after the April 16, 2012 deadline must include a $50.00 late registration fee.
17. Failure to provide Parade Committee with all required documentation (i.e. Application, Participation Agreement and applicable fee) may result in a late fee or group disqualification and participation will not be allowed.
18. Only registered floats and vehicles will be allowed to enter and park in the staging area. All others, including parade participants that will be riding or walking during the parade, must be dropped off or park at the School Board field on Atlantic Ave., north of Central Park and then walk to the staging area.
19. The parade staging area is at and around Central Park. All participants must be in their position with their group or on their floats and ready to go no later than 5:40 p.m. in case the parade begins early due to television coverage.
20. The parade route begins at the intersection of Ash St. and 11th St., travels West to 2nd St., north to Centre St., and East on Centre St.. The parade ends at Atlantic and 11th, where it began.
21. All walking participants will exit parade route at 11th St., floats and motor vehicles must continue on to 13th St.
22. Failure to comply with any of these guidelines may result in removal from route, award disqualification, entry fee forfeiture, and a ban from future parades.
23. The Pre-Parade Safety meeting will be held on Thursday, April 26, 2012 at 6 pm at the Residence Inn, Amelia Island, 2301 Sadler Road. A representative of each registered entrant must attend. Position numbers will be designated at that time. Helpful hints will be given to enhance your entry.
24. The Shrimp Festival Committee reserves the right to make any changes and/or additions to these Parade Guidelines at any time without prior notice. Shrimp Festival Pirate Parade Director, Desiree Dinkel (904) 261-7562 or (904) 415-0952 Email: 4info@shrimpfestival.com
2012 ISLE OF EIGHT FLAGS SHRIMP FESTIVAL, INC. PARTICIPATION AGREEMENT
In consideration of being permitted to participate in such activity, the participant does hereby release and forever discharge the Isle of Eight Flags Shrimp Festival, Inc. Committee and the City of Fernandina Beach, its Officers, Directors, Sponsors, Agents, or Assigns, jointly and severally from any and all actions, causes of action, claims and demands for, upon or by reason of any damage, loss or injury, which hereafter may be sustained by the participants, merchants, spectators, or others in consequence of participating the Isle of Eight Flags Shrimp Festival activities. This waiver and release expressly includes any action, cause of action, claim or demand based upon any act, omission or negligence by the Isle of Eight Flags Shrimp Festival, Inc. Committee and the City of Fernandina Beach, its Officers, Directors, Sponsors, Agents, or Assigns. This release extends and applies to, and also covers and includes all unknown, unforeseen, unanticipated and unsuspected injuries, damages, loss and liability, and the consequences thereof, as well as those now disclosed and known to exist. The provisions of any state, federal, local or territorial law or statute providing in substance that releases shall not extend to claims, demands, injuries or damages which are unknown or unsuspected to the person executing such release at the time of such execution, are hereby expressly waived. I understand that at this event or related activities, I and/or my business/organization may be photographed. I agree, on behalf of my business/organization, to allow, without compensation, any such photo, video, or film likeness to be used for any legitimate purpose by the event holders, producers, sponsors, organizers, and assigns. The photo waiver and release of liability shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law. I hereby agree on behalf of my heirs, executors, administrators, organization and assigns, to indemnify the Isle of Eight Flags Shrimp Festival, Inc. Committee and the City of Fernandina Beach, its Officers, Directors, Sponsors, Agents, or Assigns, jointly and severally, and to hold the same harmless from and against any and all actions, claims, demands, and liabilities, loss, damages and expense of whatever kind or nature, including attorney fees, which may at any time be incurred by them or claimed against them by reason of my participation in the Isle of Eight Flags Shrimp Festival. I further agree that I have received, read, understand and agree that I and my organization (if applicable) will abide by all guidelines, rules and regulations as set forth by the Isle of Eight Flags Shrimp Festival, Inc. Committee. This hold harmless and indemnity provision expressly includes any action, cause of action, claim or demand based upon any omission or negligence by the Isle of Eight Flags Shrimp Festival, Inc. Committee and the City of Fernandina Beach, its Officers, Directors, Sponsors, Agents, or Assigns. Nothing contained in the foregoing release and indemnification shall be construed to be a waiver of any immunity or limitation of liability the City of Fernandina Beach may have under the doctrine of sovereign immunity or Section 768.28, Florida Statutes.
NAME OF VENDOR/ORGANIZATION:
Authorized Signature: Printed Name: _______________________________________ Date: If above authorized name does not match Application, please complete below: Day Phone #:_______________ Evening Phone #:________________Mobile Phone # E-mail address: 49th Annual Isle of Eight Flags Shrimp Festival Presented by Publix 2012
SHRIMP FESTIVAL PIRATE PARADE APPLICATION
"Shrimping through the Years" Pick Your Favorite Decade! May 3, 2012 6:00p.m. Please write a DETAILED narrative of your parade entry. BE INFORMATIVE, as the parade announcer WILL read your written version. Please use fifty (50) words or less. Your application will not be considered complete without this information, so WRITE SOMETHING PLEASE! Include a description of your entry, information regarding the sponsoring organization, name of vehicle driver and any other facts that you wish to have announced. The entry must be as described or it will be pulled from the parade and your entry fee will be forfeited. [ ] CHECK HERE to register to perform in front of the judges. Please limit to 30 seconds or less. PLEASE PRINT: (Please Print or Type) Entry Name: (Use name to be listed in Parade Line Up) Entry Organization: Commercial Sponsor (if applicable):
Contact Person:________________________________ E-Mail: REQUIRED
Day Phone #:_____________ Evening Phone #:________________ Mobile Phone #:
Mailing Address: (Street Name/Apt #) _______________________________________ _________________________ (City) (State) (Zip)
Entry Category (Check ONLY one): ___ Float Only ___Float with Walkers ___Walking Unit ___Performing Unit ___ Vintage/Unique Vehicle OR ___ Special Unit:
DESCRIBE:_______________ Entry Fee: ___ Commercial $35 ___ Commercially Sponsored Non-Profit $35 (INCLUDES $5 CLEAN-UP FEE) _____ Candidate/Campaign $55 ___ Civic Group $20 ___ Non-Profit
$15 LATE REGISTRATION FEE: $50 (Required after April 16, 2012 – late acceptance NOT guaranteed) State law requires that each operator of a towing vehicle is responsible for seeing that their trailer is properly secured and safety chains are used. (Florida Statue 316.50). Horses must either be equipped with a doody bag or someone must clean up Please complete and sign the enclosed Participation Agreement and return it along with this Parade Application and Entry Fee. Keep a copy for your records. All Parade Applicants must submit these documents and agree to abide by the Pirate Parade Guidelines or they will be pulled from the parade and their entry fee forfeited. Questions? Call Parade Director Desiree Dinkel at (904) 261-7562 or (904) 415-0952 or email 4info@shrimpfestival.com. Please make Entry Fee check payable to "Shrimp Festival". All documents may be taken to the Tourism Depot at the foot of Centre St., AIFBY Chamber of Commerce or send by mail to: Shrimp Festival Pirate Parade P.O. Box 6146 Fernandina Beach, FL 32035 DEADLINE FOR ENTRY: FRIDAY, APRIL 16, 2012
